How to request directors to stand for re-election
- (BC Societies Act 48(1)) A director’s term of office expires at the close of the next annual general meeting after the director’s designation, election or appointment.
- Reach out to all current directors via email: “In preparation for our upcoming AGM, I’m reaching out to the Board Members to determine who intends to stay on for another year and stand for re-election. Can you please let me know of your intent by <insert deadline>?”
- Share the list of directors standing for re-election with the President and Secretary
- At the AGM:
How to nominate a new director (BC Societies Act section 42)
- There are two methods to designate, elect or appoint of a director:
- the individual consents in writing to be a director of the society, or
- the designation, election or appointment is made at a meeting at which the individual is present and the individual does not refuse, at the meeting, to be a director.
- Take minutes at the AGM. Ensure you count members present and non-members present for the minutes
- Following the AGM, update the Director Register
- Provide notice of the change in the annual report the society files with the registrar
- Receive and file the certified copy of the altered statement of directors furnished from the registrar
Resignation of a Director
- Exiting member: must submit resignation letter (example)
- Resignation is to take effect upon receipt of a letter or at a specific date if specified. See BC Societies Act section 49.
- Secretary must file resignation letter
- If the resignation occurs at a time other than the AGM, you must file a notice of change of directors with the registrar.